How do I go
about securing a rental?
Contact me via
phone or email to find out if the date you
have in mind is still available. After we have talked and
you have confirmed the date; I will send a contract. You
need to do nothing until the contract arrives. Once you have
the contract; read ALL provisions and confirm ALL information
is correct as you understood. Then sign one copy and return
with the deposit to my address.
How long do
I have to return the contract?
You have 10 days to return the
contract. I will generally assume that it takes 2 to 3 days
to arrive to your home. If I have not received it in 12-13
days from the date on the top of the contract letter; then
I will re-advertise as available. If special circumstances
exist ; a phone call to me can adjust this provision.
Can I cancel
No. If there is some change, I
will do what I can to arrange for a different week. However,
if there is a request for an outright cancellation, the deposit
is forfeited. Remember, I have turned people away from your
week since you committed...and a cancellation leaves me in
a financial hole of which your deposit only partially helps
Will you hold
a date open for me until I can check on friends/family commitments?
I will hold a date a reasonable
amount of time. Understand that people are calling me while
you are deciding. I can only ask them to hold for 24-48 hours.
So, after you've inquired about a particular date and ask
me to hold it open, I can do it for only this amount of time.
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Can I reserve
a date a year in advance?
Yes. I maintain a list of tentative
reservations. I start this list in January for reservations
in the following year. If you have a particular week in mind...let
me know and I will put it on the list. In early January of
the vacation year, I will contact all people on the list
for a commitment or not. At this point adjustments can be
made or the reservation dropped. Also; at this point all
people wishing to keep their reservation will receive contracts
and must return them with deposits.
I need to send you the rest of the money?
I will send the key to the house
3-4 weeks in advance of your rental date. The entire amount
of the rental is due on the date stated in the cover letter
(usually 10 days previous to rental date). The deposit is
not returned until after Kim Piddington has checked the house
and you have returned the key to me.
only on a weekly basis?
No. During June, July and August
when all the houses fill up; I generally must stick to a
Sunday to Sunday rental. However there are sometimes exceptions
if a house is still not committed two weeks prior to a summer
week, I will extend a rental beyond 7 days or rent a partial
week. Also, during this period I have at times been able
to match 2 families together to make a week. Usually with
one family renting 4 days and the other family renting 3
days. During the other months of the year I can rent partial
weeks with a 3 night minimum.
Is there a
limit to the number of people I can put in a house?
Yes. The signed contract stipulates
that the "Beach Crab" hold a maximum of 9 people;
Crab" hold a maximum of 8 people.
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I see that
the contract excludes pets. My dog is a very small indoor
dog. Can I have an exception ?
NO. The NO PET requirement
is non-negotiable. .I realize that everyone's dog and cat
is different; but experience has taught me that this rule
must be strictly adhered to. Deference will result in eviction
and forfeiture of deposit.
Are the houses
available during the winter months?
Yes - both houses are open at a pro-rated weekly rate.
I need to bring ?
The houses are well equipped for your
stay. The kitchen has all the conveniences and utensils that you
might need. You will need to supply linens, sheets and towels. The
bed configuration for each house is written up in the brochure accompanying
your contract. Beach chairs and blankets are your responsibility.
A fresh roll of toilet paper is in each bathroom when you arrive;
as well as a roll of paper towels in the kitchen. After these are
exhausted; you are responsible for replacements during the week.
Video players and CD players are in each house. You will need to
bring whatever CD's or DVD's that you enjoy.
a cleaning fee in addition to the rental rate?
Yes and No. There is an optional cleaning
fee. If you clean the house yourself there is of course no fee.
If you want the house cleaned for you, the fee is $85. This is what
I pay the cleaning crew; there are no admin charges. If you clean
the house yourself all materials are provided. Kim Piddington (the
caretaker) will inspect the house once you have cleaned to insure
that it is acceptable to the next renters. If not, he will do what
is necessary and bill me accordingly. I will then deduct charges
from the deposit. The breakout for cleaning or paying the service
is about 50% to 50%. Rarely has a house been found unacceptable
if the cleaning list has been followed.
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any additional charges other than the published weekly rate?
No. Other than the optional cleaning
charges; all other fee's and taxes are contained in the published
if there is a breakdown or mechanical failure?
Kim Piddington is available as
caretaker to handle these situations. What he can't fix himself;
he will arrange to have repairs made as quickly as possible.
Realize that at the height of the season some breakdowns
may take a few days to repair. They will be made as quickly
as possible. Should Kim be out of town during your rental;
a back-up caretaker will have been designated and you will
have been made aware of the name and phone number ahead of
if there is a hurricane evacuation?
Mandatory Evacuation days are credited
with the same number of days during the off-season"
Do the houses
None of the houses contain land lines.
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We have never
been to the Outer Banks. Where
can we get information to see if it a place we want to vacation?
There is a wealth of information
on the web. Here are some links to get you started:
If you ask me, I will provide
you with the information; from Charter Boat Fishing to restaurants
to fishing regulations to golf. You
can also contact the Dare County Tourist Bureau at 252-473-2138.
I need to
know what is going on in the World; even on vacation. Is
there a place available to get a daily newspaper?
Yes. The Virginian Pilot is an excellent newspaper and can be purchased at any convenience store. The Washington Post, Wall Street Journal
and other New York and Philadelphia papers are available
at the Stop and Shop on the Beach Road at Mile Post 8 each
day after 9 AM. The Richmond, Charlotte and Raleigh papers
are available at the Kangaroo convenience store at Mile Post 7 (north of the
houses) and Mile Post 8 (South). Both Kangaroo convenience stores are on the